JOB APPLICANT(S)

Personal Information Collected & Business Purpose(s) for Collection

Legal Names & Alias Names

·         Business Purpose(s) for Collection: The Company collects this information for purposes of verifying references and past employment, as well as the purpose of completing pre-employment processes.

Signatures

·         Business Purpose(s) for Collection: The Company collects this information for purposes of verifying acknowledgement of application terms and other pre-employment processes and authorizations.

Addresses

·         Business Purpose(s) for Collection: The Company collects this information for purposes of relaying specific information by mail when required during the pre-employment process.

Telephone numbers

·         Business Purpose(s) for Collection: The Company collects this information for purposes of contacting applicants for various verbal communication needs.

Email Addresses

·         Business Purpose(s) for Collection: The Company collects this information for purposes of sending written communication as needed to applicants.

Social Security Numbers (Post-Offer Only)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of identifying prospective employees and running background checks, compliant with FCRA requirements.

Driver’s License Numbers (if driving required for specific job)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of validating legal ability to drive, for specific positions only, as well as the purpose of running Motor Vehicle Reports in pre-employment processes if an offer is made.

Educational & Employment History

·         Business Purpose(s) for Collection: The Company collects this information for purposes of determining whether base qualifications for positions are met, when applicable.

Medical Information and History

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of Americans with Disabilities Act (ADA) accommodation analysis, analysis of drug/alcohol testing results post-offer, and to comply with Federal, California, and Local Orders and guidance intended to avoid workplace infections with COVID-19 if interviewed onsite.

Physical Information

·         Business Purpose(s) for Collection: The Company may collect body temperature and/or other information concerning potential symptoms of COVID-19 infection if interviewed onsite.  The Company collects this information for purposes of complying with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19.

EMPLOYEE(S), OWNER(S), DIRECTOR(S), AND OFFICER(S)

Personal Information Collected & Business Purpose(s) for Collection

Legal Names & Alias Names

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing payroll, withholding and paying appropriate taxes, and administering benefits such as insurance and 401(k) distributions.

Signatures

·         Business Purpose(s) for Collection: The Company collects this information for purposes of verifying acknowledgement/receipt of training and other employee-related items.

Addresses

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing payroll, withholding and paying appropriate taxes, administering benefits such as insurance and 401(k) distributions, and to send written communication as needed. 

Telephone numbers

·         Business Purpose(s) for Collection: The Company collects this information for purposes of contacting applicants for various verbal communication needs.

Non-Business Email Addresses

·         Business Purpose(s) for Collection: The Company collects this information for purposes of sending written communication as needed to applicants, including personal (not job-related) employee communications such as pay records.

Social Security Numbers

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing payroll and withholding and/or undertaking other activities necessary for federal and state taxes related to wages earned by employees.

Driver’s License Numbers (if driving required for specific job)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of validating legal ability to drive, for specific positions only.

Educational & Employment History

·         Business Purpose(s) for Collection: The Company collects this information for purposes of assessing an employee’s eligibility to work in various positions within the Company and to assess the employee’s job qualifications for a particular job position.

Physical Characteristics and/or Descriptions, especially relating to characteristics of protected classifications (Optional)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of reporting employee demographics as required by the Equal Employment Opportunity Commission.

Bank Account Number(s)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing payroll, administering direct deposit payments to employees, and for payroll tax withholding purposes.

State ID Card Number/Federal ID Card Number/Passport Number

·         Business Purpose(s) for Collection: The Company collects this information if the employee requests that the Company uses State ID, Federal ID, or Passport information for purposes of verifying the employee’s identity and employment authorization using an I-9 Employment Eligibility Verification form.

Records of Products or Services Purchased and/or Obtained

·         Business Purpose(s) for Collection: The Company collects this information for purposes of reimbursing employees for business-related expenses, and for benefit administration purposes.

Internet Activity

·         Business Purpose(s) for Collection: The Company occasionally collects the internet activity of employees on devices owned by the Company if necessary for workplace investigations and/or disciplinary action.

Biometric Information

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of logging working and non-working time.

Medical Information and History

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of Americans with Disabilities Act (ADA) accommodation analysis, analysis of drug/alcohol testing results, for benefit administration and requests, and to comply with Federal, California, and Local Orders and guidance intended to avoid workplace infections with COVID-19.

Physical Information

·         Business Purpose(s) for Collection: The Company may collect body temperature and/or other information concerning potential symptoms of COVID-19 infection. The company collects this information for purposes of administering benefits and to comply with Federal, California, and Local Orders and guidance intended to avoid workplace infections with COVID-19.

Geolocation Data

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of tracking truck driver location, as well as timekeeping administration.

Visual Recording of Persons

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of identification used in conjunction with the site security system for purposes of safety, security, and quality control.

Name and Address(es) of Family and/or Friends

• Business Purpose(s) for Collection: The Company collects this information for purposes of administering benefits and to comply with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19, and providing required information to government agencies.

Name and Ages of Children

• Business Purpose(s) for Collection: The Company collects this information for purposes of administering benefits and to comply with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19, and providing required information to government agencies.

Medical Information Concerning Family Member(s) and/or Individual Being Cared for by Employee

• Business Purpose(s) for Collection: The Company collects this information for purposes of administering benefits and to comply with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19, and providing required information to government agencies.
• Business Purpose(s) for Collection:  The Company collects video recordings in the workplace for purpose of safety, security and quality control as well as complying with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19.

CONTRACTOR(S)

Personal Information Collected & Business Purpose(s) for Collection

Legal Names

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of tracking vendor contacts and verifying compliance with Company policy, and State and Federal requirements.

Signatures

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of acknowledging receipt or distribution of goods, properties, or services, as well as agreeing to terms related to the business relationship.

Physical & Email Addresses

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of paying or distributing invoices, and verifying compliance with company, and State or Federal requirements, and to send written communications.

Insurance Policy Numbers

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of verifying compliance with Company policy, and State and Federal requirements.

Telephone Numbers

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of communicating verbally with Contractors as needed.

Bank Account Number(s) & Tax ID(s)

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing payments via ACH if requested, and for tax reporting purposes.

Visual Recording of Persons

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of identification used in conjunction with the site security system.

Social Security Numbers

·         Business Purpose(s) for Collection: The Company collects this information for purposes of processing invoices and undertaking other activities necessary for federal and state taxes.

State ID Card Number/Federal ID Card Number

·         Business Purpose(s) for Collection: The Company collects this information for purposes of verifying the contractor’s identity for site and food/product security.

Medical Information and History

·         Business Purpose(s) for Collection: The Company collects this information to comply with Federal, California, and Local Orders and guidance intended to avoid workplace infections with COVID-19 if onsite.

Physical Information

·         Business Purpose(s) for Collection: The Company may collect body temperature and/or other information concerning potential symptoms of COVID-19 infection if onsite. The Company collects this information for purposes of complying with Federal, California and Local Orders and guidance intended to avoid workplace infections with COVID-19.

EMERGENCY CONTACTS FOR JOB APPLICANT(S), EMPLOYEE(S), OWNER(S), DIRECTOR(S), OFFICER(S), MEDICAL STAFF MEMBER(S), OR CONTRACTOR(S)

Personal Information Collected & Business Purpose(s) for Collection

Name(s) & Phone Number(s)

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of communicating verbally with employee-designated contacts in the event of an actual or potential injury or incident, or to verify an employee’s welfare. 

BENEFICIARIES OF JOB APPLICANT(S), EMPLOYEE(S), OWNER(S), DIRECTOR(S), OFFICER(S), MEDICAL STAFF MEMBER(S), OR CONTRACTOR(S)

Personal Information Collected & Business Purpose(s) for Collection

Name(s) & Phone Number(s)

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of communicating verbally with employee-designated contacts in the event of benefit distribution to a beneficiary.

  Physical & Email Addresses

·         Business Purpose(s) for Collection: The Company collects this information for the purposes of paying or distributing written information to employee-designated contacts in the event of benefit distribution.